Help Me Finish

Modern purple and fuscia wedding reception in orlando ballroom at church street

Pre Wedding

  • Recommend vendors in accordance with event budget and style
  • Attend one site visit with client to establish the event style, direction and flow
  • Unlimited phone and e-mail communication/advice for client
  • Regularly check on client’s progress and to do list
  • Guidance on wedding etiquette
  • Creation and advisement of budget
  • Review all vendor contracts
  • Décor conceptualization and stylistic input
  • Assistance with save the date, invitation, program and menu wording
  • Advisement on menu planning
  • Attend tasting and sample table
  • Provide spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment  schedule, ceremony music, and reception “do not play” list
  • Lead all vendor walk through (eight (8) weeks prior to wedding date)
  • Create complete timeline for celebration and share with all vendors
  • Serve as point of contact/liaison for all vendors beginning eight (8) weeks prior to wedding date


    • Wedding Week

    • Attend final meeting with client and collect all celebration elements
    • Confirm all details and arrival times for vendors
    • Provide schedule for family and VIP guests
    • Coordinate all printed materials
    • Coordinate rehearsal with (or without) Officiant

    Wedding Day

    • Coordinate all aspects of wedding celebration
    • Oversee check-in of rentals
    • Create “steps of service” for catering team
    • Coordinate all deliveries and installations of celebration in accordance with vendor contracts
    • Coordinate distribution of final payments and gratuities
    • Manage and coordinate transportation for family and guests
    • Provide event emergency kit (including sewing kit, stain remover, etc)
    • Place restroom amenities basket
    • Organize and set up escort cards, place cards and menu cards
    • Oversee timely “flip” of room from ceremony to reception, if needed
    • Conduct final lighting, sound and temperature inspection prior to guest arrival
    • Conduct final seating and table check prior to guests welcome to reception
    • Cue all music changes and speeches with band/DJ
    • Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
    • Serve as point person for all vendors—cueing timing throughout event
    • Manage and remedy all moment-to-moment challenges
    • Arrange favors (if applicable)
    • Oversee strike of venue
    • Collect any celebration elements and gifts