Our clients are elegant and modern. They are also all about the wedding guest experience. They know they want to have a good time and their wedding guests to have a great time. This was exactly the kind of fairytale wedding every bride dreams of. Wedding planners shouldn’t be considered a luxury for the rich. You are the queen so let us be your princess.
If you have planned partially, then maybe the Help Me Finish package is a better option.
Pre-Event Production
Recommend venues and vendors in accordance with event budget and style
Confirm wedding guest counts and plans accordingly
Schedule and attend all vendor meetings and interviews
Attend site visit(s) with client to establish the event style, direction and flow
Unlimited face to face meetings, phone and e-mail communication/advice for client
Guidance on wedding etiquette
Create budget; manage deposit schedule and payments
Review and negotiate all vendor contracts
Decor conceptualization and coordinate overall event vision and design
Act as the liaison between client and vendors for all logistical needs
Create complete timeline for celebration and share with all vendors
Lead all-vendor walk-through
Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu
The Dtales planner will act as a point of contact on website, save the dates, invitations and welcome notes to wedding guests
Set up hotel blocks for out-of-town wedding guests
Advise on menu planning and attend tasting with caterer
Coordinate sample table
Provide and maintain spreadsheet templates for the following: wedding guest list, RSVP’s, seating plan,
photography shot list, payment schedule and “do not play” list
Wedding Week
Attend final meeting with client and collect all celebration elements
Confirm all details and arrival times for vendors
Provide schedule for family and VIP wedding guests
Coordinate all printed materials
Assemble and deliver welcome gift bags for out of town wedding guest (one location delivery)
Coordinate rehearsal with (or without) Officiant
Wedding Day
Coordinate all aspects of wedding celebration
Oversee check-in of rentals
Create “steps of service” for catering team
Coordinate all deliveries and installations of celebration in accordance with vendor contracts
Coordinate distribution of final payments and gratuities.
Manage and coordinate transportation for family and wedding guests
Provide event emergency kit (including sewing kit, stain remover, etc)
Organize and set up escort cards, place cards and menu cards
Oversee timely “flip” of room from ceremony to reception, if needed
Conduct final lighting, sound and temperature inspection prior to wedding guest arrival
Conduct final seating and table check prior to wedding guest is welcomed to reception
Cue all music changes and speeches with band/DJ
Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
Serve as point person for all vendors—cueing timing throughout event
Manage and remedy all moment-to-moment challenges
Arrange favors (if applicable)
Oversee strike of venue
Collect any celebration elements and gifts
Double check return/pick up of all rental elements from caterer and floral designer
Your wedding guest will leave and tell your D(lightful) Tales, forever.
