What is the difference between a wedding planner and wedding coordinator

There is a difference between a planner and coordinator! ….. Read more A wedding planner is there from start to finish. They help you with everything that has to do with your wedding and keep things organized and progressing as you plan. Depending on what you want they can be involved every step of the way or serve as more of a consultant throughout your planning process.

Why do I need a wedding planner?
Well, chances are you have never planned a wedding before, or even an event of this size. Wedding planners have. It is what we do for a living.
Our knowledge and expertise that only someone who has planned a wedding before can possibly know.
Having been there before a coordinator can help point you in the right direction and save you some time and money in the process. Ask the venue if they offer a discount if you bring your own coordinator.

Why a couple didn’t hire a wedding planner……

The more detailed answer is that they do so much more than you think they do. Budgeting, venue searching, vendor selection, contract reviews, creating a timeline that works for what you want but also what your vendors need, corralling your wedding party and sending them down the aisle. Even things behind the scenes that you won’t know about and probably never will. Wedding coordinators are also the point of contact for everyone on the day and can make decisions for you so you don’t have to. They know exactly how things should be and how you would want them. On top of all of that, you need to look at the time involved. Research shows that it takes an average of 250 hours to plan a wedding from start to finish. That’s a lot to add onto your everyday life, no wonder people get so stressed with wedding planning. Just with my wedding coordinator package alone I spend an average of 35 hours on each couples wedding day.

There is a lot of talk about the “Day Of Service”. What is the “Day of” vs “Month of”?
Reality is, there is such thing as ‘day of’. Do I want partial planning or full service? A coordinator cannot just show up to your wedding day blind with no information or meetings prior. Too many things can go wrong.
We don’t like to wait for the last minute! We will keep in touch the month before your wedding. We will go through everything…. over and over…… Lets make sure you have everything done well before the wedding day. SO, we only offer a month of package- I WANT YOU THERE!Sparkler wedding exit

First a coordinator will meet with the couple prior to the actual day, usually the week before, to gather information and details so that he/she can be the point person for the bride & groom. To ensure everything goes smoothly as well as be able to properly execute their vision and run a successful event. Coordinators are able to really get to know our couples, gather all of their information & details for the big day, confirm times with all vendors, and help to create a timeline. You’d be surprised how many things come up that my couples haven’t even thought of or even began to plan at that 4 week mark. Yes, they have done most of the planning themselves, but I help finalize everything and ensure that their vision gets executed.

Why should a bride and groom hire a wedding coordinator?
They truly need enjoy their wedding day. To invest in their friends, family & guests without worrying about the details themselves. Having peace of mind that everything will run smoothly. Wedding coordinators are professionals who have experience and industry relationships that will allow the brides wedding vision come to life.

A Wedding Coordinator is expensive; can’t my friends or family help out?A coordinator is an investment in making sure your wedding day is beautiful & flawless while taking that stress & duty off you and your family. Just like you, your friends & family want to enjoy the day and celebrate with you rather than working your event for you.

What is the difference in a venue coordinator and a wedding coordinator? The venue says they have a coordinator.A venue coordinator works for the hotel and oversees the on site staff, to make sure they are fulfilling their contractual obligations, serving food on time, etc. Often the venue coordinator is not there for the duration of the event &/or they have other events they are overseeing on property during the same time.
A wedding coordinator works only for you to make every aspect run smoothly. It is quite often that brides and grooms confuse the two. When you meet with the sales person, they probably mentioned a coordinator….. Ask them if they set up escort cards, send out a timeline to your vendors and will greet all your vendors, and ensure they are familiar with the details of your wedding.
You are spending a large sum of money, don’t you want things to run smoothly while you enjoy the celebration? What is that sanity worth to you?

How early should couples start to plan a wedding?

Anywhere from 9-12 months prior to the wedding date is a good time to start planning. You don’t want to wait until the last minute and feel overwhelmed, but you also don’t want to be planning for too long. I do recommend hiring your wedding coordinator right away, even for the ‘month of/day of’ package. You’ll want to get a contract signed to ensure the coordinator is available for your wedding date. Weddings have been booked for 18 months from now!

What are your office hours We really don’t have office hours. No other jobs so we can work around YOUR schedule. If we aren’t sleeping, we will get back to you within 24 hours! Promise. But if you want a quick response, text me 407-687-6552

Do you Charge for a consultation?
No. Your first consultation is free. It usually takes an hour and we will sit down and talk about where you are in the planning process and what I can do to help. If you need more than one consultation before booking with me, there will be no fee invoiced. Contact me now to set up your first consultation today!

Do you have Insurance Indeed we do. We will arrange any proof and documentation that your venue requires